Sign a PDF without printing it
Written by Autonome. Updated 5 November 2026.
How can I sign a PDF without printing and scanning it?
Open it in a PDF editor, draw or type your signature (or upload a photo of it), and place it where it goes. Fill in any form fields while you're there. If the filled-in form shouldn't change afterwards, flatten it before you download.
Most Australian business documents can be signed electronically under the Electronic Transactions Act. Wills and some deeds can't, so check with your adviser if you're unsure.
- Draw, type or upload a signature.
- Fill in form fields and add a PAID, APPROVED or date stamp.
- Flatten it so nobody can change what's filled in.
Sign a PDF
Choose your file and Fill and sign opens. Your signature stays on your computer.
| Step | What you do | What happens |
|---|---|---|
| 1 | Open the PDF | In your browser |
| 2 | Choose Fill and sign | Draw, type or upload your signature, then click where it goes |
| 3 | Fill fields and stamp | APPROVED, PAID or today's date, wherever you click |
| 4 | Flatten and download | The filled-in fields are locked |
Signing off supplier bills every week?
In Autonome, PDF Studio can stamp a bill PAID and save it back to Company Files, and the invoice Flow stamps ABN VERIFIED once the Australian Business Register says the supplier's ABN is active.
See sending supplier bills to Xero or MYOB, the other Gadgets, or everything PDF Studio does.
Questions
Is an electronic signature legal in Australia?
For most business documents, yes, under the Electronic Transactions Act. Wills and some deeds have their own rules, so ask your adviser if you're not sure.
Can I keep my signature for next time?
On the Team plan, yes. Your saved signatures follow you to any device you sign in on, up to five, and only you can use them.
Can I send it to someone else to sign?
Yes, with Request signatures on the Team plan. Each person signs from their own link, with no account, and you get the PDF back with a Certificate of Completion.
Try it on a week of your own admin.
14-day free trial. Your card is checked and nothing is charged for 14 days. Then A$193.50/mo ex GST for up to 50 people.
Look around first, no card