Get a PDF signed by other people
Written by Autonome. Updated 5 November 2026.
How do I get a client to sign a PDF electronically?
Put a signature field where each person needs to sign, send them each their own link, and wait for it to come back. When the last person signs, everyone gets the finished PDF. The people signing don't need an account and don't pay anything.
Autonome PDF adds a Certificate of Completion to the signed file. It lists each signer, their email, when they signed and from where, plus a fingerprint of the file as sent and as signed, so you can show nothing changed afterwards.
- Up to 20 signers, in order or all at once.
- Each signer confirms a code sent to their own email.
- The signed PDF is emailed to everyone and saved to your team files.
Request signatures
Open your PDF, then choose Request signatures. Sending is part of the Team plan, A$3.30 per person a month incl. GST. Signing is free.
| Step | What you do | What happens |
|---|---|---|
| 1 | Open the PDF and choose Request signatures | Or start from a Quote, Tax invoice or Delivery docket template |
| 2 | Add who signs and place their fields | Signature, initials, date, name, text or a tick box, coloured by person |
| 3 | Send | Each person gets their own link, and reminders go out automatically |
| 4 | Everyone signs | The signed PDF and its Certificate of Completion go to everyone |
Quotes and variations that need a signature before work starts?
Start from Autonome's Quote, Variation quote or Delivery docket template, send it for signing, and the signed copy lands in your team files with its certificate, ready for the job file.
See sending supplier bills to Xero or MYOB, the other Gadgets, or everything PDF Studio does.
Questions
Is this a digital signature?
No. It's an electronic signature with a tamper-evident record. A certificate-based digital signature needs a certificate from a certificate authority, which this doesn't use. For most business documents an electronic signature is what you need.
Is it legal in Australia?
Most business documents can be signed electronically under the Electronic Transactions Act 1999 (Cth). Wills and some deeds can't, so check with your adviser if you're unsure.
Do the people signing need to pay or sign up?
No. Signing is free and needs no account. Only the person sending needs the Team plan.
What if someone never signs?
Reminders go out every few days, and you can resend or cancel the request at any time. Links expire after 14 days unless you choose otherwise.
Try it on a week of your own admin.
14-day free trial. Your card is checked and nothing is charged for 14 days. Then A$193.50/mo ex GST for up to 50 people.
Look around first, no card