Automate Gmail, Drive and Sheets with Google Workspace
Written by Autonome. Updated 5 November 2026.
How do I automate a shared Gmail inbox for supplier bills?
Connect Google Workspace to Autonome, and the Supplier Invoice & ABN Triage Gadget reads the bills in your shared Gmail inbox, checks each ABN and GST registration with the Australian Business Register, and drafts each one in Xero or MYOB, ready for your approval. Staff sign in with the Google Workspace account they already use.
Plenty of Australian businesses run on Google rather than Microsoft, and we didn't want them to be second-class. Every ready-made Gadget works on either. Dockets and tracker sheets are read from Drive, the morning brief is built from your calendar and inbox, and nothing is sent from your Gmail until you approve it.
- Sign in with Google. No new passwords.
- Bills from Gmail can be drafted in Xero or MYOB in the same run.
| App | Used for | Example Gadget |
|---|---|---|
| Gmail | Shared inboxes for bills and projects | Supplier Invoice & ABN Triage |
| Drive and Sheets | Dockets and tracker files | Compliance Document & Timesheet Chaser |
| Calendar | The day's meetings and deadlines | Morning Cashflow & Ops Brief |
From Gmail to your ledger
The shared bills inbox is the place to start. Suppliers already send there, so nothing changes for them, and every bill gets the same ABN and GST check before it's drafted in Xero or MYOB. See it on a real bill: send supplier bills to Xero or MYOB, ABN checked.
Questions
Can we use Google Workspace and Xero together?
Yes. A Gadget can read bills from Gmail and queue drafts in Xero or MYOB in the same run.
Which files can a Gadget open?
Only the ones an admin allows. Staff running the Gadget never see the connection.
Do we need to move to Microsoft 365?
No. Autonome works with Google Workspace and Microsoft 365, and the ready-made Gadgets run on either.
Does it send from our Gmail without asking?
No. Every email is drafted and waits for you to approve it.
Connect your Gmail inbox and try it.
14-day free trial. Your card is checked and nothing is charged for 14 days. Then A$193.50/mo ex GST for up to 50 people.
Look around first, no card