Docket and dispatch automation for plant and equipment hire
Written by Autonome. Updated 5 November 2026.
How can a hire company stop checking dockets by hand?
Have each docket read and checked as it arrives. Autonome's Delivery Docket & POD Verifier picks up dockets from a shared folder or inbox, checks the signature, quantities and docket number, and sends the verified ones to accounts. A docket that's unsigned or doesn't match is held with the reason, so the yard knows exactly what to fix.
We'd get the dockets right before anything else, because every invoice you send depends on them. Once they're clean, describe the next step, for example "turn each verified docket into a draft invoice line in Xero", and Autonome builds it. Dispatch can sit on one board the yard and the office both see, and fleet supplier bills get the same ABR check as everyone else's.
- Unsigned or mismatched dockets held, with the reason.
- Dispatch on one board the yard and office share.
- Verified dockets become draft invoice lines once you describe it.
- Drivers and yard staff covered by the flat plan.
| Job | Gadget | Result |
|---|---|---|
| Hire and delivery dockets | Delivery Docket & POD Verifier | Verified dockets emailed to accounts, problems flagged |
| Dispatch board | Kanban Board, or your Trello board | One board of jobs by machine, crew and due date |
| Fleet supplier bills | Supplier Invoice & ABN Triage | Draft bills in Xero or MYOB, approved by you |
| Invoicing handoff | A Gadget you describe | Draft invoice lines from verified dockets, after approval |
No per-seat fees for the yard
Yard staff, drivers and the office all work in the same workspace on one flat plan: A$193.50/mo ex GST for up to 50 staff. Staff who only run Gadgets see the inputs and one main button, never the prompts or the app logins. See proof of delivery for distribution for how the docket check works, and the Trello job card page for dispatch from email.
Questions
Where do the dockets need to be?
In a OneDrive or Google Drive folder, or an inbox, that an admin connects once. The Gadget reads new dockets from there.
Can a verified docket become an invoice?
Describe it and Autonome builds it. Verified dockets become draft invoice lines in Xero or MYOB, and you approve each one before it is created.
Does every driver need a paid seat?
No. The plan is flat for up to 50 staff, so drivers and yard staff run approved Gadgets without a seat fee.
Check today's hire dockets with it.
14-day free trial. Your card is checked and nothing is charged for 14 days. Then A$193.50/mo ex GST for up to 50 people.
Look around first, no card