How Australian accounts teams automate Xero and MYOB
Written by Autonome. Updated 5 November 2026.
What can you automate in Xero and MYOB?
Bank rules already code transactions inside Xero and MYOB. What's left to automate is mostly bills and billing: getting supplier bills out of the inbox and into the ledger, checking each supplier's ABN and GST registration before the bill goes in, and making sure agreed extra work ends up on an invoice.
Bill capture tools read what's printed on the invoice, ABN included. Whether that ABN is active and registered for GST is a separate lookup on the Australian Business Register. Autonome's Supplier Invoice & ABN Triage Gadget does both in one step, because we kept seeing bills that were read perfectly and were still wrong. It leaves a draft in Xero or MYOB until you approve it, and the Unbilled Variation Catcher looks after the billing side.
- Bank rules handle transactions. Bills and variations are what still get keyed in.
- An ABN printed on a bill doesn't tell you it's active or registered for GST.
| Approach | What it does | ABN and GST check | Approval before posting |
|---|---|---|---|
| Ledger bank rules and feeds | Codes bank transactions in Xero or MYOB | No | Set by your rules |
| Bill capture tools | Read invoice fields from PDFs and photos | Reads the ABN printed on the bill | Usually |
| Autonome Gadgets | Read the inbox, check the ABR, draft the bill or invoice line | Live check of ABN status and GST registration | Always |
When a supplier charges GST they shouldn't
A supplier who isn't registered for GST shouldn't charge it, and if you claim it anyway the input tax credit isn't valid. Caught when the bill arrives, the fix is a short email asking for a corrected invoice, which the Gadget writes for you to approve. Caught at BAS time, it's a correction to work through with your bookkeeper.
See it on a real bill: send supplier bills to Xero or MYOB, ABN checked.
Questions
Can Autonome post bills straight into Xero or MYOB?
It creates drafts. You approve each one before it is saved, so nothing reaches your ledger unseen.
Does it work with scanned PDF invoices?
Yes. Gadgets read scanned PDFs page by page, as well as PDFs made by accounting software.
Should we use Xero or MYOB?
Use the ledger your accountant or BAS agent prefers. Autonome works with both, and the same Gadget can be pointed at either.
What does it cost?
A$193.50/mo ex GST for up to 50 staff, with a 14-day free trial. There is no per-user fee for the accounts team.
Send one supplier bill through it.
14-day free trial. Your card is checked and nothing is charged for 14 days. Then A$193.50/mo ex GST for up to 50 people.
Look around first, no card